How to Pull Up the Reviewing Pane for Notes

Microsoft Discussion includes features that allow you to runway the changes made by multiple users, also every bit a review function that allows reviewers to insert their comments within a document. These features are very useful when you are part of a peer grouping assigned to piece of work on a projection together. They also provide a means for instructors to comment on your work. It allows a peer editor or the teacher to keep rail of the comments and changes made by various reviewers.

Delight note that tracking and reviewing features may vary between different versions of Word. For additional help with your specific version of Microsoft Word, nosotros recommend you visit the Microsoft Office Word support site.

Conventions for Tutorial

Some of the steps included here require the use of the bill of fare bar. However, most of the procedures mentioned in this tutorial involve commands that are included on the Reviewing toolbar. To add the Reviewing toolbar:

1. Click on the View menu.
2. Choose the Toolbar submenu.
3. Click on Reviewing. The Reviewing toolbar should announced, as shown below.

Note: The directions in this tutorial are intended for the PC merely.

What Do You Want To Exercise?

• If you are a student who is creating a document for others to review, you need to know how to begin your document.
• If you are an teacher or peer reviewer working with an existing document, you lot need to know how to track changes while you edit and add review comments.
• If you are a student or writer who will determine the last consequence of a document, you need to know how to accept or decline changes and delete comments.
• If you are a educatee or author who must work with multiple versions of the aforementioned document, you need to know how to compare and merge documents.

Showtime Your Document

If you want to set up a document for a peer editor or an teacher to review subsequently you've completed it, you must prepare your certificate for review. By enabling the Protect Document characteristic, any changes or comments made past those who will be reviewing your document will exist marked inside the document. After creating a document, you can enable the Protect Document feature:

1. Open up the document to be reviewed.
2. In the Tools bill of fare, click Protect Document.
3. Select one of the post-obit options every bit appropriate for your project:
   • Select Tracked Changes to permit other team members to change the document by inserting comments and tracked changes.
   • Click Comments to allow other team members to only add their comments.
   • Type an optional password to let only authorized reviewers to add comments and changes.

Tracking Changes While You Edit

If y'all are a peer editor or an instructor who is going to revise a certificate that has not been prepared for review, you must first enable the Track Changes feature. This will ensure that any changes or comments that you add are tracked by Discussion.

1. Open the document you desire to revise.
2. Click the Rails Changes icon .
3. Brainstorm editing the document, adding and deleting text as necessary.

If yous prefer, you tin can use the menu to track changes:

1. Open the document you lot desire to revise.
2. Click on the Tools menu.
3. Click on Track Changes.
4. Brainstorm editing the document, adding or deleting text as necessary.

A major difference in the Track changes characteristic for Word is that changes and comments inside a certificate volition appear differently depending on which view y'all cull from the View menu. Because of this, information technology is important to note the view that has been chosen from the View carte.

If you lot have chosen the Normal view, added text will announced in a color unique to that particular user and exist underscored. Deleted text will announced in color and with a strike-through.

When a user rests the mouse on a change, a ScreenTip appears that contains the reviewer'due south or editor's proper name, the date and fourth dimension the change was made, and the type of alter (for case, Inserted.). Beneath is an example of what the ScreenTip looks like.

Word automatically assigns unique colors to the first eight reviewers of a document. Discussion distinguishes amidst the different users according to the User Information tab. Commonly, your name is automatically entered when the Discussion application is installed on your calculator. To confirm that the information provided at that place is correct, follow these steps:

1. From the Tools menu, select Options.
2. Click on the User Data tab.
3. Ensure that the information is correct and click OK.

If you accept chosen the Web Layout or Print Layout view from the View carte du jour, added text will be underscored and in a unique color. Deleted text will be indicated by a small pointer and a cleaved line that leads to a airship containing the text that has been deleted. Below is an example of what deleted text looks like in the Web Layout or Print Layout view.

Another way to display the marked up text is to utilise the Show menu that appears on the Reviewing toolbar. By clicking on Show, you can cull to brandish comments, insertions and deletions, and formatting. Again, this feature allows you lot to control which types of changes you lot want to view.

The are four views or versions of marked up text. They are:

• Original, which displays the document with all changes rejected
• Original Showing Markup, which displays inserted text equally balloons and deleted text as underscored
• Final, which displays the certificate every bit it would appear with all the changes accepted
• Final Showing Markup, which displays the marked up deleted text in balloons and inserted text as underscored

Another manner to view your markup changes is to click on View and select Markup. This technique too allows yous to display balloons and underscoring.

If you have received a document from someone else and want to brand annotations or review comments inside the document that practise non change the text, you can add in review comments. Review comments tin can appear in one of two means, depending on the layout view you have chosen.

To add a review comment:

1. Put your mouse on the text for which you want to insert a annotate.
2. Using the Reviewing toolbar, click on the insert comment icon and begin typing your annotate. Discussion will insert brackets in a unique color and create a balloon "call out" in which yous type in your comments.
3. Type your comment.

If yous adopt to utilize the carte bar:

1. Put your mouse on the text for which yous want to insert a comment.
2. From the Insert card, click on Annotate.
3. Type your comment.

Equally with the revision marks, Word uses a different color for each user to distinguish among their comments.

When the user scrolls over the comment balloon, a ScreenTip appears that contains the commenter'south name and the date and time the comment was made, simply every bit occurs when tracking changes in a document.

You tin can also see all the changes made to the document in ane long list by activating the Reviewing pane. This feature can exist activated by clicking on the Reviewing Pane icon on the Reviewing toolbar.

If yous wish, you can insert a voice comment equally a audio object with the document. (This type of comment cannot be created without a sound card and microphone.) To do this, click on the arrow to the right of the Insert Annotate icon. From the dropdown bill of fare, choose Voice Comment. A Sound object box will announced. Click on the red dot to brainstorm recording your phonation comment.

Multiple comments tin be added for the aforementioned text. Highlight the text over again and the colored brackets however appear. Click on New Comment and repeat the steps for adding a review annotate. Another balloon with boosted comments will branch off from the same text.

Yous can choose to accept or reject changes or you can delete comments fabricated by your peer editor or instructor. To exercise this, you lot must start ensure that you are able to view the comments and marked up changes. To view all changes and comments from the View menu, click on Markup.

Y'all tin then review each item separately, accept all changes at once, or delete comments and pass up changes all at once.

To review each particular in sequence, click on the Next icon . This activity will highlight the next alter or comment. At this point, you can pass up or accept a alter or delete a annotate.

To take each change individually, click on the small down arrow that indicates where a change has been fabricated. Clicking on the downwards pointer will crusade the dashed line that displays the type of change fabricated to become solid and bold. To accept the change, click on the Take Alter icon . This action incorporates the alter into the document; it is no longer a marked alter.

To reject each change individually, click on the modify equally described above. Side by side, click on the Reject Change/Delete Comment icon . This footstep will delete the alter and revert that particular fleck of text to the original version.

To delete a comment, click anywhere inside the colored brackets and click on the Pass up Modify/Delete Comment icon. This step will delete the comment and it will no longer appear in the document.

If you lot adopt, you tin can likewise impress the review comments with the document. To do this, make sure that you  take chosen Impress Layout from the View carte. Make sure the comments and rails changes are displaying in the format that you lot want them to display in your printed certificate. On the file menu, click Print. Under the Print what list, choose Document showing markup, then click OK. This procedure will ensure that the document prints whatever tracked changes or comments in your certificate.

Comparing and Merging Documents

If yous have begun to make changes to a document and forgot to fix information technology to rails your changes, you lot can even so tape the changes that you fabricated using the Compare and Merge Documents command. Or, if a reviewer working on your document has edited it without tracking the changes, you can compare the edited document with your original to come across what changes were fabricated.

1. Locate and open the document that contains the changes that weren't tracked.
2. On the Tools bill of fare, select Compare and Merge Documents. The Compare and Merge Documents dialog box appears.
3. Open up the original document (or the document with which you lot want to compare changes).
4. Click the Merge down arrow, and then click Merge into electric current document if yous want to add together the changes into this document. By performing this step, deletions and changes from the document will exist displayed in the current document. If yous want to merge the changes into a new document, click on Merge into new certificate. As it implies, this step will create a new document in which all the changes and deletions are marked upwardly.
   Yous tin can refuse or accept changes in this merged document as explained previously.

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Source: https://gps.uml.edu/online/tutorial/word_trackingxp/